LETTER: QUOTATION

 

QUOTATION LETTER (REPLIES TO ENQUIRY LETTER)

The letter which is written in response to an inquiry letter must -

1.    Be attended promptly.

2.    Give thanks to the enquirer at the beginning of the message.

3.    Give brief, clear & complete description of the goods asked for.

4.  Offer trial demonstrations at a suitable place for inquirer, if needed (in case of an electronic ot technical equipment).

5.    Include a price list or catalogue with the letter.

6.  Mention other identical charges like freight, carriage, packing, insurance, mode of payment etc.

7.    Mention the rates of cash discount & trade discount on purchases or offer, if any on early payment.

8.    Have an appeal the enquirer to place orders by emphasizing the competitive prices & terms of transaction.

9.    If he offers credit facility, he must mention terms of credit & time of Payment.