FEATURES OF EFFECTIVE WRITING

 Features of Effective Writing

1.     Focus:

One of the very important features of effective writing is 'focus'. Focus means without deviation. The writer must clearly establish a focus while writing a document. If the  writer fails to focus while writing, the reader becomes confused about the subject matter. On the other hean, If writer writes with a set focus then the reader remains engaged in reading. Hence, effective writing should be focused.

2.     Organization:

The organization means effective beginning, middle, and ending. It is the progression and completeness of ideas. Effective writing is well organized. A well organized written document enhances its value among readers. It helps a reder to be engaged in active reading.

3.     Support and Elaboration:

Support and Elaboration form the extension and development of the topic. The writer provides sufficient elaboration to present the ideas or events clearly. An effective writing is full of supportive arguments and elaboration. these help a reader to get a better understanding of the topic. These are the concepts of relatedness and sufficiency.

4.     Grammatical Conventions:

Grammatical conventions involve correctness in sentence formation and usage. The errors in sentence formation will lead to the reader’s misunderstanding of the ideas conveyed. An effective wring has well constructed sentences that are grammetically correct.

5.     Style:

Style is the control of language. The style of an effective writing is appropriate to the purpose, audience, and context of the writing. Skillful use of precise, and purposeful vocabulary enhances the effectiveness of the composition. Effectiveness is created by the use of appropriate words, phrases, and descriptions to engage the audience.

BUSINESS LETTERS

Business letter

A letter written to grow a business is called a business letter. A business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders. Business letters are used for professional correspondence between individuals, as well.

Difference between Official and Business letters

Business letters are not similar to informal letters in structure, format, language, style, etc. These are also different from official letters.

Difference between Official and Business letters

Business letters are written carefully as per their structure. A business letter has many elements to give it a proper structure.

•  Business Letter: Structure 

Business letters can be written in various formats, but generally, block format is adopted for writing a business letter.

•  Business Letter: Formats

It is required to write an impressive business letter. Every business person must take care of all the seven features of good writing. The process of writing a business letter involves many steps.

•  Business Letter Writing Process

Business letters serve various functions like- planning, starting, and running a business.

•  Business Letter Function

The prime purpose of a business letter is to help a business to grow. To achieve this purpose, many business letters are written. For example- sales letters, quotation letters, order letters, adjustment letters, etc.

•  Business Letter Types

a.      Sales letter

b.      Inquiry letter

c.      Quotation letters (Replies to Enquiry letter)

d.      Order letter

e.      Complaint letter

f.       Adjustment letter

LETTERS

Letter

A letter is a written document that contains a message. This document is, generally, kept in an envelope and sent to the targeted recipient via mail or post. It can be handwritten or printed on paper. It helps to connect two parties and solve many issues which can not be solved by oral communication. Hence, it is a very strong and reliable tool in communication.

Letter Writing

letter writing is one of the most desirable writing skills. Writing a letter is an art and it can be learned through practice. 

Importance of Letters

Even in the age of email and other communication platforms, the importance of letter writing can not be denied. letter writing helps in writing all sorts of formal and informal documents. Letters are important for 

1. Developing social relationships,

2. Strengthening business

3. Coordinating among departments

4. Winning over other employees, officers, and employers.

 Letters are of two types

1. Formal 

2. Informal

Formal Letters

The letters that are written to the people associated with either our business or workplace or offices are called formal letters. Formal letters are written for official purposes. these letters are written to authorities, dignitaries, Office colleagues, and business associates; which means the people, not personal acquaintances.

Formal Letters are of many types

a. Official Letters

b. Business letters (sales, order, inquiry, quotation, claim, adjustment, etc)

c. Cover letters

d. Joining and Resignation letter

e. Acceptance and Refusal letters, etc.

Informal letters

The letters that are written to our family members, relatives, friends, etc are called informal letters.

ENGLISH FOR BEGINNERS 3 | Subject verb agreement | basic of subject verb...