THREE COMPONENTS OF A MEETING

Meeting

A Meeting is an activity where two or more persons meet to achieve a common goal. It is a necessary activity in any organization as it serves many purposes. Meetings serve many purposes, and every purpose has a different kind of meeting. Meetings are named annual meetings, regular meetings, monthly meetings, face-to-face meetings, online meetings, closed meetings, open meetings, etc.

Every meeting has three main components. 

1. Agenda  
2. Notice 
3. Minutes

CERT Pvt Ltd Meeting for the new appointment and HR Policy AGENDA

Date: 27th Nov, 2023                                                                                                  Time: 03:45 PM Duration: 45 Minutes                                                                                                         Venue: Seminar Hall, Second Floor Types of Meeting: Discussion Purpose: Smooth function in the organization Objective of the meeting: Selection of new skilled employees                                                  Reforming HR Policy Attendees: Mr. P Sahu, Mr. V K Das, Mr. E Mathur, Mr. K Shrivastava, Mr. N Pandey & Ms. Renu

Roles: Host/Chair: Managing Director, Shri R Rajvanshi Facilitator:  Mr. V K Das Note Keeping: Mr. P Sahu Time Keeping: Mr. N Vijay

Call to Order: Shri R Rajvanshi   Roll call: Mr V K Das Reading minutes of the previous meeting: Mr. V K Das   1.     Report on the number of vacancies in all the departments- Ms. Renu                      (5 minutes) 2.     Report on Existing Policy and obsolete clauses-  Mr. K Shrivastava                   (10 minutes)      3.     Recommendation for new clauses in the policy- Mr N Pandey                          (10 minutes)      4.     Discussion on - for new appointment-                                                                    (10 minutes) 5.     Discussion for approval of clauses-                                                                          (5 minutes)

End of the meeting: 4:30 PM

CERT Pvt Ltd Meeting for the new appointment and HR Policy 23rd Nov, 2023                                          NOTICE   A meeting will be held on 27th Nov, 2023 on Saturday, at 3:45 PM in the Seminar- hall Second Floor to discuss the new appointments and HR Policy. The meeting will be headed by the Managing Director, Shri R. Rajvanshi. The following members will take part in the meeting 1.    Mr. P. Sahu 2.    Mr. E. Mathur 3.    Mr. K. Shrivastava 4.    Mr. N. Pandey and  5.    Ms. Ranu     Mr  V K Das (Facilitator)

CERT Pvt Ltd Meeting for the new appointment and HR Policy MINUTES

Date: 27th Nov, 2023                                                                                                  Time: 03:45 PM Duration: 45 Minutes                                                                                                         Venue: Seminar Hall, Second Floor Types of Meeting: Discussion Purpose: Smooth function in the organization Objective of the meeting: Selection of new skilled employees                                                  Reforming HR Policy Attendees: Mr. P Sahu, Mr. V K Das, Mr. E Mathur, Mr. K Shrivastava, Mr. N Pandey & Ms. Renu Absentees: None

Call to Order: Shri R Rajvanshi, Managing Director has stated the purpose of the meeting and announced the start of the meeting.   Roll call: Mr. V K Das has taken attendance. Reading minutes of the previous meeting: Mr V K Das read the minutes of the previous meeting and the chair confirmed the minutes.   1.      Report on the number of vacancies in all the departments is read by Ms. Renu and she mentioned                                 i.     3 vacancies in the Account section                                ii.     2 vacancies in the Technical department                               iii.     5 vacancies in the HR department                                    2. A report on Existing Policy and obsolete clauses is mentioned by Mr K Shrivastava and he objected on                                 i.     Clause 5th in the Leave section 3. The recommendation for new clauses in the policy given by Mr N Pandey has been considered by the chair.  Declaration    1.      10 appointments are approved. 2.      Leave cause has been amended.

7.    Date of next meeting: Agreed for 28th Nov 2023 at 10 a.m. in the board room. 8.    Meeting adjournment: Shri R Rajvanshi, The Managing Director,  adjourned the meeting. 9.    Minutes submitted by: Mr P Sahu 10. Thanks to Chair: Mr. V K Das 11. Minutes approved by: Shri R Rajvanshi, Managing Director     Signature of Facilitator                                              Signature of Managing Director

The Impact of Good Leardership

 The Impact of Good Leadership

A leader may be defined in many ways but in general, the leader is one who, with his team, can successfully achieve his goal. He has all the possible qualities to strengthen his team all the way in addition to achieving his goal. The activities and values of a leader impact both the team and the organization, directly or indirectly.

If a person knows the role and qualities of a leader then he will come to know how his every step will create an impact on his team and organization. Keeping all this in mind he can improve his leadership.

let us know the various impact of a leader

1. Positivity is developed

If a leader is pessimistic then he can change odd things into favorable things and this positive attitude is automatically reflected in his team members. This positivity can be seen in the workplace environment of the organization.

2. Motivation is accelerated

An enthusiastic and energetic leader motivates his team in all possible ways. This motivation becomes a motivator for the team members and the whole project runs on a motivated team and reaches its heights.

3. Morale is improved

A leader with professional ethics and the right set of values reduces the impact of negativity, if any. Such collaborative leaders boost the morale of the team members.

4. Trust is increased

A leader who shows transparency in his policies and fulfills his promises gives a feeling of trust. In this way, the impact of such a leader develops trust among the team members and the organization.

5. Belongingness is developed

A trustworthy leader fosters the feeling of trust and this leads to a healthy relationship between employee and organization. employees feel secure and take the vision of the organization by heart.

6. Communication is enhanced

An open-minded and empathized leader welcomes every thought from any direction. This practice leads to open communication. Such a workplace with open communication helps to track rumors and destroy them in time. A good leader encourages his team members to come and share their ideas which enhances the communication network. 

7. The vision and mission are cleared

A visionary leader makes the company's goals clear to all the team members and discusses them openly. This helps his team understand their role and utility in the company's vision.

8. Unbiased politics is minimized

An empathetic leader always tries to be unbiased and respond appropriately to his team. his attitude reduces the chances of bad politics in the workplace and the team works positively.

Roles of a leader

Roles of a Leader

Leaders play an important role in almost every field at every level of the workplace. they are required to achieve a set goal in a desired way within the time limit. A few roles are mentioned below-

1. Decision Maker at the Top Level

At the top level, they cooperate in the formulation of plans and policies.

2. As A bridge between top management and layman-level

In the middle level, they interpret the policies to the lower level and become a bridge between top management and layman level.

3. As an executor at a lower level

At the lower levels, help in the execution of plans and programs designed by the top management.

4. As a representative of the organization

A leader represents his team or organization at various places and platforms like- seminars, meetings, etc. His role is to communicate the rationale of the department/organization to the outside public.

5. As a Motivator

A leader motivates his team members to achieve the goals of a common objective.

6. He solicits support

A leader entertains and invites the support and cooperation of subordinates. In this way, he involves them directly and indirectly in the organization's benefits and develops a sense of belongingness towards the employee organization.

7. As a friend
He can be a friend by sharing his feelings, opinions, and desires with the employees.

8. As a philosopher

He can be a philosopher by utilizing his intelligence and experience and thereby guiding the employees as and when time requires.

9. As a Guide

He can be a guide by supervising and communicating to the employees the plans and policies of top management and secure their cooperation to achieve the goals of a concern.

10. As a counselor

At times he can also play the role of a counselor by counseling and a problem-solving approach. He can listen to the problems of the employees and try to solve them.

FEATURES OF EFFECTIVE WRITING

 Features of Effective Writing

1.     Focus:

One of the very important features of effective writing is 'focus'. Focus means without deviation. The writer must clearly establish a focus while writing a document. If the  writer fails to focus while writing, the reader becomes confused about the subject matter. On the other hean, If writer writes with a set focus then the reader remains engaged in reading. Hence, effective writing should be focused.

2.     Organization:

The organization means effective beginning, middle, and ending. It is the progression and completeness of ideas. Effective writing is well organized. A well organized written document enhances its value among readers. It helps a reder to be engaged in active reading.

3.     Support and Elaboration:

Support and Elaboration form the extension and development of the topic. The writer provides sufficient elaboration to present the ideas or events clearly. An effective writing is full of supportive arguments and elaboration. these help a reader to get a better understanding of the topic. These are the concepts of relatedness and sufficiency.

4.     Grammatical Conventions:

Grammatical conventions involve correctness in sentence formation and usage. The errors in sentence formation will lead to the reader’s misunderstanding of the ideas conveyed. An effective wring has well constructed sentences that are grammetically correct.

5.     Style:

Style is the control of language. The style of an effective writing is appropriate to the purpose, audience, and context of the writing. Skillful use of precise, and purposeful vocabulary enhances the effectiveness of the composition. Effectiveness is created by the use of appropriate words, phrases, and descriptions to engage the audience.

BUSINESS LETTERS

Business letter

A letter written to grow a business is called a business letter. A business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders. Business letters are used for professional correspondence between individuals, as well.

Difference between Official and Business letters

Business letters are not similar to informal letters in structure, format, language, style, etc. These are also different from official letters.

Difference between Official and Business letters

Business letters are written carefully as per their structure. A business letter has many elements to give it a proper structure.

•  Business Letter: Structure 

Business letters can be written in various formats, but generally, block format is adopted for writing a business letter.

•  Business Letter: Formats

It is required to write an impressive business letter. Every business person must take care of all the seven features of good writing. The process of writing a business letter involves many steps.

•  Business Letter Writing Process

Business letters serve various functions like- planning, starting, and running a business.

•  Business Letter Function

The prime purpose of a business letter is to help a business to grow. To achieve this purpose, many business letters are written. For example- sales letters, quotation letters, order letters, adjustment letters, etc.

•  Business Letter Types

a.      Sales letter

b.      Inquiry letter

c.      Quotation letters (Replies to Enquiry letter)

d.      Order letter

e.      Complaint letter

f.       Adjustment letter

LETTERS

Letter

A letter is a written document that contains a message. This document is, generally, kept in an envelope and sent to the targeted recipient via mail or post. It can be handwritten or printed on paper. It helps to connect two parties and solve many issues which can not be solved by oral communication. Hence, it is a very strong and reliable tool in communication.

Letter Writing

letter writing is one of the most desirable writing skills. Writing a letter is an art and it can be learned through practice. 

Importance of Letters

Even in the age of email and other communication platforms, the importance of letter writing can not be denied. letter writing helps in writing all sorts of formal and informal documents. Letters are important for 

1. Developing social relationships,

2. Strengthening business

3. Coordinating among departments

4. Winning over other employees, officers, and employers.

 Letters are of two types

1. Formal 

2. Informal

Formal Letters

The letters that are written to the people associated with either our business or workplace or offices are called formal letters. Formal letters are written for official purposes. these letters are written to authorities, dignitaries, Office colleagues, and business associates; which means the people, not personal acquaintances.

Formal Letters are of many types

a. Official Letters

b. Business letters (sales, order, inquiry, quotation, claim, adjustment, etc)

c. Cover letters

d. Joining and Resignation letter

e. Acceptance and Refusal letters, etc.

Informal letters

The letters that are written to our family members, relatives, friends, etc are called informal letters.

ENGLISH FOR BEGINNERS 3 | Subject verb agreement | basic of subject verb...

ENGLISH FOR BEGINNERS | To have verbs | learn basics of english language...

This is the series that is helpful to learn the basics of the English language. It will help you to write and speak English confidently. All the best.

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How to write answers in examination

Tips for Writing Answers in Examination

Question Bank-Unit-5

Short Question (Answer only in a maximum of fifty words)

1. Define leader and leadership.
2. Define leadership and its important traits.
3. Why communication skills are important for leaders?
4. What is the importance of listening and responding for a leader?
5. Define active listening and its importance for a leader?
6. Define mental health.
7. What are the symptoms of poor mental health?
8. Define factors that affect mental health.
9. How mental health affects a person/employee?
10. Define stress with an example.
11. What are various stress management techniques?
12. Define four As of stress management.

Long Answer Questions (Justify your answer  with suitable diagrams)

1. Define leadership and its various traits.
2. How communication skills are important for a leader?
3. What is the role of listening and responding in the life of a leader?
4. Define active listening and how can a leader become an active listener.
5. How active listening is important for a leader?
6. How can you define mental Health and its importance in an organization?
7. What are various factors that affect mental health adversely also write the symptoms of poor mental health?
8. Define stress and stress management techniques.

Mental Health- Importance, Factors, Symptoms, and Effects

Mental Health

Mental- related to mind

Health- condition

'Mental health' is the condition of the mind.

Good Mental Health is a state of well-being in which an individual-

• can cope with everyday stress,
• work productively,
• reach his or her full potential, and
• contribute to the community.

Mental health, along with physical health and social well-being, is an essential component of overall health.

It is more than the absence of mental illness. Anyone can have poor mental health without having an illness. Even Anyone can have good mental health with a mental illness.

Five key points about mental health.

• Mental health is more than the absence of mental illness
• No one can have physical health without mental health.
• Mental health helps in coping with stress.
• Human performance and mental health are closely related.
• Workplace wellness must be a top priority.

 Importance of mental health

Mental health and work performance are directly related to each other. A person with good mental health performs better. If a person has bad mental health, he cannot perform well. That’s why in today's world, employee mental health is a top priority for businesses. Positive mental health is important because it helps individuals

a)    To cope with challenges (Good or bad) at work and at home.

b)    To help employees perform well in their roles, manage stress, and boosts resilience.

c)    To allow each individual to reach his highest potential.

d)    To Cope with difficulties in life.

e)    To have basic cognitive and social skills.

f)    To recognize, express and regulate emotions.

g)    To empathize with others.

h)    To cope with changing roles, and responsibilities.

i)     To flourish in life.

Factors affecting mental health negatively-

Employee mental health can be negatively affected in the workplace due to:

1.    Inadequate health and safety policies

If an organization has poor mental and health policies then, definitely, the mental health of the employees will not be good. An organization must take feedback from employees on a day-to-day basis about the workplace (overcrowded or not/ ventilated or not/ adequately lit or not, etc.), materials or equipment (poor or good/ well maintained or not) they use.

2.    Poor communication and management practices

Poor communication and practices create trouble in the relationship, create poor mental health, and increase workplace stress. Management should adopt open communication policies so that honest feedback can be received from employees. It also helps to think of better solutions to the existing problems.

3.    Low levels of support for employees

Managers who don't help solve problems or share resources with employees can contribute to unmotivated, and overwhelmed employees. A team leader should demonstrate how to complete a challenging task and stay available for questions rather than expecting employees to figure out the problem or doubt themselves.

4.    Performance pressure

The constant higher expectations from employees put unreasonable pressure on them. It leads to an increase in workload and work hours, added stress, and emotional exhaustion.

5.    Job insecurity

Any threat to the job is the biggest negative factor to mental health. The fear of not being able to pay bills or care for families carries a significant threat to an individual's mental well-being.

Symptoms of Poor Mental Health at Work

The symptoms of mental health problems can vary from person to person and according to the situation but it's important to be aware of any changes in thinking, feeling, and behaving. An individual may have difficulty focusing, feel stressed, irritable, unappreciated, or lack the energy and motivation to complete even the most basic task. Such activities show poor mental health. A few of the many symptoms are mentioned below-

 

a)    Unfocused aim

A person with poor mental health is unable to focus on his work or life. He wanders from one thought to another and cannot complete his task.

b)    Decline in performance at work and in life

A person with poor mental health struggles to perform his basic task or daily duties at work, at home, or in social life.

c)    Trouble concentrating and thinking

A person with poor mental health has problems concentrating on his task. He experiences difficulties with his memory, thinking, or imagining.

d)    Changes in appetite or sleeping patterns

Struggling with insomnia, sleeping too much, and sudden changes in eating, and drinking shows that a person has poor mental health.

e)    Changes in your mood

A person with poor mental health has strong mood swings. He feels hopeless, helpless, on edge, or experiences or even suicidal thoughts.

f)    Loss of interest in activities

A person with poor mental health shows sudden changes in his interest and favorite things. He loses interest in his hobbies or withdraws from friendships and social activities.

g)    Nervousness

A person with poor mental health becomes nervous and becomes fearful in certain situations for no reason.

h)    Increased sensitivity.

A person with poor mental health becomes more sensitive to sights and sounds and tries to avoid loudness and brightness.

i)     Unusual behavior

A person with poor mental health shows unusual behavior. He avoids gatherings. He becomes disconnected from his surroundings.

j)     Physically Discomfortability

A person with poor mental health feels physical discomfort like unexplained aches and pains. He complains of headaches, upset stomach, or muscle pain.

Negative effects of poor mental health

Many mental health problems can creep up slowly. People can get so used to feeling dull, anxious, and physically down at work that it starts to feel "normal". But ignoring the early signs of mental health problems won't make it correct; it will just become worse over time and leave a person vulnerable to illnesses and other health problems. Finally, it will damage job performance, relationships, and home life. Some of the negative effects of mental health are mentioned below-

 

 

1.    Demotivation and lack of focus

Poor mental health leads to demotivation and lack of focus. All these bring a lack of engagement with one's because due to poor mental health a person cannot regulate his thoughts and emotions.

2.    Low Productivity and job performance 

Healthy minds perform better. Poor mental health can reduce job performance because of a negative impact on behavioral skills, creativity, and resilience. Without these skills, an individual cannot perform well at his job.

3.    Reduced physical capability and daily functioning

Poor mental health increases social anxiety, reduces cognitive performance, and damages working memory. All such things negatively impact the daily living and physical capability of a person.

4.    Misaligned communication

Due to poor mental health, a person becomes emotionally weak and it affects his communication skills also. Poor mental health may lead to misinterpreting or overreacting to someone. A person with poor mental health may use a passive-aggressive tone, may become a poor listener, or may have a negative attitude.

5.    Poor decision-making

Poor mental health can lead to a lack of impulse control, unhealthy thoughts, and poor decision-making. Which in turn results in a negative environment in the organization.

How to improve mental health

 1. Do meditation

2. Follow your Interest/ hobby

3. Enjoy your favourite games/ move

4. Talk to positive people

5. Don't procrastinate

6. Avoid laziness

7. spend time with family and friends

8. prioritize the listed work.

9. Help others without greed

10 Follow 4As techniques of Stress management